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  • Caution: Switchback Curves Ahead!

    If you don’t know where you’re going, you’re not going to get there.

    That would seem like an obvious statement, but with most types of writing there is no way to meet a goal or to complete the project without a well-considered idea of what the project is or what it should look like when it’s finished. The need for a map or guide is especially true for big expository or argumentative projects like dissertations and scholarly or nonfiction books, especially edited or compiled books developed from chapters written by a number of different writers. The map serves as a guide. It gives the writing a GPS-like set of directions that, if followed, can get the writer close to – if not exactly at – the originally planned destination.

    Having a sense of a destination and mapped directions, somewhat like an outline but more of a big-picture idea, doesn’t preclude the fact that much academic writing needs an opportunity to develop into its own. Most writers write themselves into an early draft and often find a sense of where they’re going at the end of that draft. In other words, the thesis becomes clear at the end of the piece, and it might be a bit different from what the writer initially thought it would be. That’s a natural part of writing and to be expected.

    Every academic writer knows that for a piece to be published, it will need to be revised multiple times. That goes for a short article or a longer piece of writing. Once a book is drafted, for instance, it needs an editor’s eye to help shape it. The original organization is almost never quite right. The details, however well expressed, typically need to be honed. Some beloved words need to be abandoned or thrown out. Such is writing.

    However, it’s still important to begin a project with a good sense of its goal. Without that goal as a destination, whether the project has a single writer or many writers, it will lack unity and coherence. Furthermore, having a solidly mapped plan of action that includes solid goals for the writing very much helps writers get where they need to go.

    Frustration is inevitable without mapping. For an example from my own writing experience, in one edited collection writing project where I am one of many writers, I recently received a fifth set of different directions on what I should do to revise my chapter. This new guidance came from an external reviewer along the book’s final path to publication. Previous guidance for the article was a compilation from both an early external reviewer and one of the book’s editors. Prior to that, the book’s editors alone provided guidance on the written drafts, though without a clear map of the book’s direction and goal. I’m not the only author in that book who needs to address yet another set of revision directions, some of which are contrary to earlier instructions. It has begun to seem impossible to bring the chapter home when the expectations – or destination – keep changing.

    While everyone should expect to need to revise a piece when it needs to fit into a compilation of interconnected pieces, had the book’s editors known what they were looking for at the outset, had they really known where they were going, their instructions would have taken all of the authors closer to the goal from the outset.

    To avoid such situations, authors and editors need to provide clear guidance to themselves and to writers stemming from a strong sense of the book’s direction. That crucial mapping step enables a better chance of actually arriving at the destination.

  • The Power of a Word Count Goal – A Lesson from NaNoWriMo

    November is National Novel Writing Month or NaNoWriMo for short. The goal that many people take up is to write a 50,000 word novel in just one month. Sound crazy? Sound impossible? In 2015, 431,626 inspiring writers participated, and this year the number looks to be close to half a million people.

    As someone who regularly participates in NaNoWriMo, I know that to reach 50,000 words in 30 daysrequires me to write roughly 1665 words a day, seven days a week. During November, I strive to make this happen. While I don’t always reach my daily word count, I keep trying by writing every day.

    When you have a large writing project like a dissertation or a book, the only way to get it done is to write. Write frequently. Write daily. Write when you have time. Write when you don’t have time. Write when an idea takes you by surprise (have a pad of paper and pen or tablet with you at all times). Write when you wake up or write before you go to bed–or both. Just write!

    Take a lesson from NaNoWriMo and give yourself a word count goal. Such goals help to get the job done!

  • Writing Cover Letters for Academic Positions

    The most basic function of cover letters for academic positions is to introduce yourself to the search committee; the most successful way to do so is to craft this introduction as a demonstration of your fit with the search criteria.

    The first paragraph should introduce yourself, reference where you learned of the position, and explain why this specific job interests you. Conclude this paragraph by explicitly articulating why you would be a good fit for the institution.

    The body paragraphs should details the accomplishments that make you a good fit and an excellent candidate. Pay careful attention to your potential contributions to the department or institution. This is not the time to be modest, but don’t promise things your supplementary materials cannot or do not support.

    Conclude by reiterating your interest in the institution and the position.

    Here are action tips:

    1. Craft each cover letter to the individual positions. Search committees will know if you use a form letter. If you mistakenly put information for another school in the letter, your letter will not be well received. Address the chair by name if possible.
    2. Consider length. Search committees will receive many dozens of applications. Aim for 1 page for STEM positions and up to 2 pages in the social sciences and humanities. No more than 2 pages is needed or acceptable.
    3. Watch your grammar and punctuation. The cover letter is the first writing sample the search committee will see. Make a good impression.
    4. Keep the job positing in front of you. Refer to it as you write.
    5. Know your audience. If applying to a research university, emphasize your qualifications to perform cutting edge research and any specific topics that interest you. If applying to a liberal arts college, focus on your interest in teaching, especially undergraduates.
    6. Get someone else to read your letter for content and to proof it for perfect editing.

    It’s a tough academic world these days. If you don’t succeed at first, review your cover letters for possible clues. And keep trying as long as an academic career makes sense to pursue.

  • Try Dictating Your Ideas When You Feel Stuck

    Try dictating your ideas when you feel stuck. If you’re blocked and unable to physically write, try dictating your ideas on your Smartphone or through Naturally Dragon Speaking. Once you have a transcription of your ideas, you have a workable draft that you can begin reworking and revising.

  • Idea for Managing a Large Writing Project

    Think of a large writing project as a series of written out lectures.

    If you are daunted by the idea of writing a topic as large as a dissertation, then try to think of it as a written series of lectures on your topic that you could TEACH to many people. Do not get paralyzed by the word dissertation. It’s just a series of written out lectures.

  • Carrots and Sticks

    How should we approach setting goals to make the most out of them? Setting goals for our work is only helpful insofar as the goals we set are ambitious enough to propel us but realistic enough that we can reasonably meet them without getting discouraged. Sustainability is the key here. If you set a series of goals that you have almost no hope of meeting, you’ll get discouraged and quit even bothering to try to meet them. Still, don’t set simplistic goals that you can meet without working hard or you aren’t getting most out of yourself.

    It’s tempting to do just enough to feel like you were productive and quit for the day. Instead, use goals to push yourself a little bit further than you would go on your own. It will take some trial and error to figure out how you work, so don’t be afraid to experiment. Maybe you work by the hour or the day. Maybe you’re better equipped to meet average weekly or monthly goals. Maybe you’ll feel a sense of accomplishment only when you complete a section or an entire chapter. Try different things to see what works then stick with what does! And remember, sometimes you have to call a day a wash and start fresh in the morning. The goal will still be there and, if you’ve set it properly, will still be something you can reach.

    Some words of advice:

    1. Word count is more reliable than page count because page count can be manipulated by different word-processing programs, by font sizes, by fonts in general, by kerning and margins, by any number of conscious and unconscious choices. Word count is a more standardized metric for measuring productivity.
    2. Keep an outline and check off completed elements on it. It’s a small trick, but those little things can help you feel like you’ve accomplished something important!
    3. Set small goals; meet them; then set larger ones. Strive to meet those, too, but if you repeatedly fail to do so, reevaluate them and reset them to something more manageable.
    4. Share your daily/weekly/or monthly goals with a writing partner, your significant other, or a good friend. Make sure this person is someone who will feel comfortable holding your feet to the fire.
    5. Hire a writing coach to help you identify goals and establish a plan for meeting them.
  • Avoid Tangents

    Crop concentrated male write in dark clothes taking notes in notepad while sitting at desk in home office
    Photo: Dziana Hasanbekava / Pexels

    Avoid tangents. Stay focused on your writing.

    When you have a big writing project like a dissertation, it’s easy to let yourself get distracted. The best way to keep writing is to keep focused. If something is not a direct connection to what you’re writing now, ignore it. Remember, you’re not writing a manifesto. You’re writing a specific, narrow text. There will be time to write other things later. Right now, you need to focus on the topic at hand. Your writing coach can help you focus.

  • Find Another Reader for Your Work

    You get only one chance to make a first impression with your writing, be that a dissertation, an article, or a book.

    While mastering your word-processor’s editing and formatting tools can help you to present your work more professionally, a key component of the professional presentation you must strive towards is to avoid letting sloppiness slide. Even the most careful readers and writers will find they miss some of their mistakes. That’s where another pair of eyes can be helpful, vital even, because editing your own work is difficult and time-consuming.

    You know your writing, your topic, and your thought process better than anyone else. It’s natural for your mind to fill in missing words, to skim over misspellings or sloppy punctuation, and to make connections between points that aren’t sufficiently explained in the text. An outside reader, however, won’t be in a position to overlook those errors. A good reader – like a writing coach – will not only catch those run-of-the-mill mistakes, but will help you to see where your argument is weak or unsupported by the evidence, where you lose your narrative momentum and start meandering, and when you need to rethink your organizational scheme to present your ideas more intuitively. A good outside reader will notice not only mistakes you might miss, but will also notice the connections that are implicit in your text, but that you haven’t yet untangled.

    An extra pair of eyes can not only prevent your writing going out into the world with mistakes but also can help you strengthen your work in ways that you wouldn’t realize on your own.

  • Chocolate Method for Writer’s Block

  • Write Every Day

    Write every day – even if it’s only for an hour broken into smaller segments. Make good writing habits. Once you have established your good writing habits, set realistic goals of writing two double-spaced pages a day. The next day, start where you left off and keep growing the document. If you can write two pages per day, that’s 14 pages per week, 56 pages in a month, and over 100 pages in two months. It doesn’t have to be POLISHED writing. The idea is to get a draft written. Then your writing coach can get your draft into better shape and help you revise/reorganize/edit.

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